Administrative Associate III

Company: Disability Solutions
Location: Fairborn
Posted on: May 1, 2025

Job Description:

Job Description US CITIZENSHIP REQUIRED#LI-LB3Be part of the excitement and join our Engineering Science and Analysis (ESA) Administrative team! This role is expected to provide comprehensive 50/50 administrative support to the Technology, Science & Analysis (TSA), as well as the Software Ground Systems (SGS) Engineering areas of ESA.The selected candidate will provide a full range of administrative work assignments for our team. We are looking for an ambitious Administrative Associate who is driven, highly organized, levelheaded, professionally mature and an effective communicator and comfortable interacting with all levels of management.The Engineering, Science and Analysis (ESA) Strategic Capabilities Unit comprises the technical talent and organizational leadership that enables the successful delivery of high-impact discriminating technologies for our customers' missions. Our collaborative, cross-functional teams are committed to innovation, integrity, continual learning and strong execution.What You'll Do:

• Display professionalism and maintain positive working relationships throughout the enterprise. The teams supported are dispersed geographically, so this requirement to communicate professionally and proactively is of utmost importance.
• Assist in preparation and review of technical and business reports and process documentation, technical report administration.
• Compile and enter data for analysis.
• Prepare expense reports, pay invoices, track expenditures or accounts receivable.
• Greet visitors, interviewees, and customers, coordinate catering for meetings, answer telephones, schedule appointments, and make travel and meeting arrangements, administer business travel and reports as required.
• Coordinate employee office moves/relocations.
• Plan, schedule and execute meetings, teleconferences, and video conferences.
• Prepare written documents, communications, newsletter and presentation materials for meetings and presentations.
• Work with highly sensitive information and maintain confidentiality.
• Learn and become proficient in enterprise systems and procedures. Offer expertise and navigate grey areas using sound business and corporate judgment.
• Perform inventory, ordering, and stocking supplies for personnel, labs, and kitchenettes.
• Maintain databases, records, and spreadsheets.
• Maintain and coordinate calendars, schedule meetings, interviews.
• Input of original work authorizations (WA's) and invoicing outside business customers.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary. On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.Working Conditions:
  • Work is performed in an office environment, laboratory, cleanroom, or production floor. Required Education, Experience, & Skills
    • High School diploma or equivalent plus 2 or more years of related experience.
    • Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
    • Extensive computer knowledge (Microsoft Office Applications) and high-level administrative skills.
    • Ability to work with considerable independence and as part of the team.
    • Ability to work under pressure and handle multiple assignments concurrently.
    • Demonstrated decision making based on knowledge of organization policies and procedures, and the Director's requirements.
    • Ability to maintain confidentiality concerning sensitive information.Pay InformationFull-Time Salary Range: $43170 - $69073Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Space & Mission Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

Keywords: Disability Solutions, Muncie , Administrative Associate III, Administration, Clerical , Fairborn, Indiana