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Secretary

Company: Ball State University
Location: Muncie
Posted on: November 10, 2019

Job Description:

Skills - Office Experience - Ellucian - Microsoft Word - Customer Service - Clerical Experience Position Title Secretary itional Information The Department of Journalism in the College of Communication, Information, and Media has approximately 700 undergraduate majors and 100 graduate students. The department is housed in state-of-the-art facilities with the latest professional technology in the classrooms and labs (*********************** including the Holden Strategic Communication Center and Unified Media Lab facilities, which are home to departmentally supported student media and strategic communication agencies. Grade 9 New Hire Rate 14.45 FLSA Non-Exempt Hrs/Week 40 Pre-Employment Screening Requires successful completion of a background check. Position Function Provide exemplary customer service to students and faculty in accordance with university procedures; provide receptionist duties for the department office; provide administrative support to Faculty Advisors, Internship Coordinator, Chairperson, and Faculty; serve as the primary liaison for undergraduate student recruitment; handle inquiries as well as provide materials and information regarding program, registration, enrollment, and course permission; serve as back-up for Administrative Coordinator. Minimum Education Eighteen months of training or education beyond high school or equivalent in secretarial, clerical or business related area. Minimum Experience One through three years of secretarial or related clerical experience; proficient with commonly used office computer applications such as Microsoft Word. Authorization to work in the US Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship. Preferred Education Preferred Experience Office experience in an academic area; working knowledge of university policies and procedures Position Title(s) Supervised Students. EEO Statement Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status. EEO/AA Employer/Veterans/Disabled. About Ball State University Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of 10 academic colleges that offer 190 undergraduate programs. We offer more than 140 master's, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders - committed to improving the quality of life for all. Department Journalism:****** Department Information Department Email or Phone Number ************** Duties & Responsibilities Ranking 1 Job Duty Obtain and update student records necessary for successful student academic advising appointments; maintain electronic department records for each student during their undergraduate career. Duties & Responsibilities Ranking 2 Job Duty Assist department with successful enrollment management practices; includes monitoring student enrollment and registration. Duties & Responsibilities Ranking 3 Job Duty Assist internship coordinator with operation of departmental internship program. Duties & Responsibilities Ranking 4 Job Duty Coordinate prospective student visits with the Admissions Office Visitor's Center; schedule appointments with appropriate departmental faculty; arrange appointments with other departments as necessary; schedule facility tours; monitor follow-up correspondence with prospective students. Duties & Responsibilities Ranking 5 Job Duty Record and distribute minutes for assigned departmental standing committees; for accreditation purposes create and provide reports on curriculum status for current students and professional status for alumni that total about 6,000 individuals; compose and distribute various other materials and documents, such as memos, reports and letters to faculty and students. Duties & Responsibilities Ranking 6 Job Duty Use Self-Service Banner to monitor enrollments, access DegreeWorks to assist students with enrollment issues; update student records in Internet Native Banner for senior surveys and exit interviews; coordinate independent study records; track research papers, theses, creative projects and corresponding documents. Duties & Responsibilities Ranking 7 Job Duty Serve as a liaison for undergraduate students in the department; maintain communication on academic advising issues, and other departmental events via emails and Communication Center. Duties & Responsibilities Ranking 8 Job Duty Train, assign work, and supervise student employees; serve as back-up for the Administrative Coordinator; manage Academic Advisor's calendar; handle room and facility reservations; assist with candidate visits and department events. Duties & Responsibilities Ranking 9 Job Duty Manage departmental classroom keys and the departmental key database; includes ensuring the retrieval of keys used by other departments. Process card swipe access requests. Duties & Responsibilities Ranking 10 Job Duty On a daily basis, monitor departmental email account, responding as appropriate to internal and external audiences. Duties & Responsibilities Ranking 11 Job Duty Perform other related duties as assigned. Duties & Responsibilities Ranking 12 Job Duty Maintain regular and predictable attendance.

Keywords: Ball State University, Muncie , Secretary, Administration, Clerical , Muncie, Indiana

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